Enterprise Architecture Firm of the Year 2019

We are delighted to announce that, for the third year running, EAS has won top place in Corporate Live Wires’ Innovation & Excellence Awards.  For the second year running we have been named as Enterprise Architecture Firm of the Year based on Essential and our consulting expertise.  These follow on from receiving the award for Innovation in Enterprise Architecture in 2017.

The Innovation & Excellence Awards are judged by a panel of industry experts following nominations from the wider community.  The Essential Project is available as Essential Cloud, Essential Cloud for Docker and Essential Open Source, providing options for organisations of all shapes and sizes from Global Corporates through NGOs, Governments and Universities.  Essential is a sophisticated Enterprise Architecture Management tool, a leader in its class at a sensible price!  The tool enables IT to be a real business partner by giving EAs and CxOs the information they need to Reduce Cost, Increase Efficiency, Reduce Risk and Deliver Strategy through beautiful, interactive visualisations covering road mapping, what-if analysis and decision support.

We continue to develop Essential to support our customers and our community, who are very happy with Essential:

“Essential is a great tool to model enterprise architecture. It offers flexibility and amazing visualisation of EA.”

“We can see our suggestions influencing the product roadmap”

“Overall, we have been very happy with the solution and would recommended it”

“Vendor has been a pleasure to work with, very engaged with our objectives and how to exploit the product to achieve them”

To find out more visit our Website or look at our Demo Viewer.

Blog Series – Where should I start with my EA?

Play 1 – Anchoring on Applications, Bringing in Business Elements

When someone takes Essential, our Enterprise Architecture Management Tool, we are often asked where we would recommend that they start with their EA.  Being Enterprise Architect’s, our answer usually starts with “It depends…….”!!  But in truth, it really does depend.  The two key factors that need to be considered are; where are the biggest ‘fires’ in the organisation, i.e. what is everyone concerned about/shouting about, and what information  can you get hold of quickly?

The first thing to understand is who your key stakeholder is and what is keeping them awake at night.  If you can provide information that will support the decision analysis around this area, then that is a great start.  The second is to understand the information and data you will need to capture in order to enable this – if you can utilise data you already have access to, wherever and however that is held, then you can respond really quickly, in a matter of weeks.

In this series of blogs, we’re going to look at common scenarios that we encounter and the initial steps we recommend.

The scenario we encounter most frequently is the organisation that has grown organically with a federated approach or through mergers and acquisitions.  In both cases we often find that there is a push for application rationalisation to provide efficiencies through both cost saving and speeding up IT’s ability to respond to the business needs.  However, this is often hindered by the lack of visibility of IT assets across the organisation and how they support the business.

Below are condensed extracts from our EA Playbook that describe how to manage this scenario and to achieve a positive outcome.  The playbook assumes you have a target state defined for your IT estate, so you know where you are going, and against which you can anchor your work.

Before you start, the key things to note here are the pre-requisites to starting the play; it is imperative that you have the support of a senior leader and that they communicate to the IT Teams, and also that you have access to a friendly business contact with excellent knowledge of the business.  Once you can corral the data to produce an application list with the links to the business overlaid, you should expect to be able to engage both the CIO and the business leaders in conversations about exactly where efficiency opportunities exist.  By presenting your architecture models in a non-technical way that can engage senior leaders, they will be able to see clearly where there is duplication and understand why application X costs them more and why application Y slows them down.  Identifying the ‘low hanging fruit’ in terms of cost savings can provide a springboard for moving forward in allowing IT to become a true partner with whom the business want to engage to meet their strategic business goals.

The approach we’d suggest is:

  • Publish an up to date application catalogue
  • Engage the CIO by using the application catalogue as an anchor to create an application reference model and then identify duplication within the application estate from a capability perspective
  • Engage with your business contact to overlay the business view and identify potential duplication from a business perspective. Start with one business area and complete that first as a demonstrator
  • Bring in costs for those areas of interest, i.e. where there is application duplication
  • Start to understand complexity of integration for those high priority candidate applications

Some of the key Essential views that support this approach are:

Business Application Footprint  (See live view demo here)
Key business architecture view showing how applications map to business capabilities, with TOM and capability differentiation.

Application Reference Model  (See live view demo here)
Shows Application Capabilities and Services, with Applications mapped.  Highlights duplication across application services.

Application Rationalisation Analysis  (See live view demo here)
Displays opportunities for rationalisation across applications and application services, with various filters for specific criteria.

Business Process Family Summary  (See live view demo here)
Shows all the business processes contained in a process family, including performing organisations and applications used.  Highlights where there are non-standard processes and different supporting applications used across the organisation, supporting the identification of opportunities to re-engineer and automate processes.

We’ll be publishing extracts covering different scenarios on a monthly basis.  If you’d like further details on the scenarios or playbooks please contact us here.

Are open source EA tools as good as commercial tools?

One of our users/advocates this week pointed us at the FAQ of one of the commercial EA Tools where they state that free and open source EA Tools are only useful for rudimentary EA requirements, whereas commercial tools, like theirs, are much more advanced.  It struck us that this is either a poorly informed organisation, unaware of the competition, or lazy writing by someone who does not understand much about open source.  We normally ignore the competitors and let them worry about us, but in this case, we do feel it is important to respond to something that is clearly misleading.

They state that only commercial tools can provide business outcomes and decision-making insights through a central shared repository, an integrated set of views covering strategy, business, applications, information and technology, to provide the insights necessary to optimise, rationalise and transform.

There is, however, nothing in that statement that can’t be delivered by Essential Open Source – a free EA tool.  Far from supporting only ‘rudimentary’ EA requirements, Essential Open Source is, in fact, a very sophisticated EA Tool that is focused on providing decision support and “what if” analysis to EAs and CxOs.  In addition, Essential has a world leading, ontology-based meta model and has been designed to be exceptionally flexible – the meta model can be extended in minutes and new views can be created in hours by users.

The only areas where Essential Open Source falls short is that it is not Cloud based, it has to be hosted on site, and it has basic user permissions.  Enter Essential Cloud, the low-cost Essential Cloud solution that is, as the name suggests, cloud based and includes full user security permissions across both data entry and the viewer.  Oh, and did I mention it covers unlimited users.

I’m inclined to think the traditional EA Tool vendors, with their high costs and inflexible models, are trying to muddy the waters with this kind of article.  Have a look at what Essential has to offer and make your own decision.

Essential Key Points:

  • Over 120 out of the box views – have a look at the Technology Product Selector, the Application Rationalisation Analysis and the IT Asset Dashboard as just a few examples where the traditional commercial tools can’t compete
  • A free launchpad to get you started, with a simple data capture mechanism, to allow the population of 20 key foundational views across business, application and technology
  • Open Source or Cloud – Docker coming soon
  • Low Cost
  • Flexible
  • Built by architects for architects

Essential Launchpad V2

The Essential Launchpad has been very well received by our community and so we have taken the opportunity to extend it into the technology layer and populate a couple of new views that we think are key.

The IT Asset Dashboard gives a high-level view across an organisation from the business, through the application layer and right down to technologies used, highlighting use, duplication and legacy risk.

The Application Footprint Comparison view allows you to compare the footprint of two application across your business, so you can see which services are provided by which applications in support of business capabilities.

The standard technology catalogues and summaries are also populated across the technology layer.

There are some additional worksheets in the spreadsheet and an EUP (Essential Update Pack) to apply.  Just contact us here if you are interested and we will send you a zip file that contains everything you need.


Essential Launchpad

To help organisations quick start their data capture in Essential we’ve created the Essential Launchpad – a free and easy method to capture the data required to populate some of the key foundational views in Essential.

The focus is on allowing you to gain an understanding of the business landscape, how your applications support the business, and the application deployments.   We’ve provided the spreadsheets and import specs to build a base architecture with a number of the key views working.  You can use this as the basis for populating the other views in Essential.  Keep an eye on our videos page as we are constantly adding more ‘how to’s’ and will be providing some more meta model diagrams to help you get views working, most of which are anchored off the data captured in the Essential Launchpad

To see screenshots of the views that are populated and to register to receive the Essential Launchpad FREE, see here.

 

View Documentation

In response to popular demand we’ve started to create videos to demonstrate how to populate the views.  We’re working through the most popular views, ignoring those where there is an existing view manual as, although not quite as elegant as the videos, documentation does exist.  We’ve created a video and a meta model diagram for each – most will be demonstrated in Essential Cloud, with some on Essential Open Source, but please note that as the meta model and views are shared they can be used interchangeably.  The videos can be found here.

It may take a little while to do them all as there are over 120 now, however, if you would like us to prioritise a particular view, just let us know and we will push it up the list.

Enterprise Architecture Firm of the Year 2018

We are delighted to announce that, for the second year running, EAS has won top place in Corporate Live Wires’ Innovation & Excellence Awards.  Following on from receiving the award for Innovation in Enterprise Architecture 2017, this year we have been named as Enterprise Architecture Firm of the Year 2018 based on Essential and our consulting work around it.

The Innovation & Excellence Awards are judged by a panel of industry experts following nominations from the wider community.  The Essential Project, the world’s most popular open-source EA Tool, is now available as SaaS through Essential Cloud.  EAS, Essential’s founders, are all practising architects and we continue to extend and improve Essential by listening to our clients and our community and reacting to their needs.  We were first to exploit the connection between the information required for EA and GDPR and launch a GDPR support pack, bringing massive benefits to both the Compliance and EA Teams within an organisation.

We are continuing to develop Essential to support our customers and our community; look out for our innovative data capture and maintenance solution which will ease the burden of data management and revolutionise EA!

The EUs Gift to Enterprise Architects

Interesting article from John – ‘The EUs gift to Enterprise Architects‘ – discusses how EAs can make best use of the data that GDPR is forcing organisations to collect and keep updated, to increase credibility and value to the business.  Essential’s GDPR Monitoring pack uses this information to provide GDPR support, but also harnesses this data to allow analysis of more traditional EA fare, such as APM, Data Management and so on.  See a demo here, and our ‘5 Steps to Effective GDPR Monitoring‘ blog here.

 

Essential Version 6.1.1 Released

Essential v6.1.1 is now available from the downloads section of the website.

We’ve promoted some of the views that we’ve been trying out in the labs, including the NIST mapping and a couple of Business Capability to Technology views.  We’ve also enhanced some of the OOtB views, such as the Business Process Model, the Business Capability Model and the Technology Platform Model.  Meta Model extensions include a new class of ‘Business Process Family’ to make it easier to model and analyse standard and non-standard processes.

Full details of all the changes can be found in the release notes.

EA Tools vs Modelling Tools

We’ve had a few questions recently about why Essential doesn’t provide a greater ability to draw pictures, which is part of the broader question regarding the difference between EA tools and Modelling tools.  Essential is primarily an EA tool and so is focused on supporting the objectives of CxOs and EAs/Chief Architects, with some support for Solution Architects; Diagram-driven, solution modelling tools, however, are focused on supporting Solution Architects in their design work, but do not provide visualisations that can support the key requirements of the EAs/Chief Architects or the CxO’s objectives.  Beyond an overall all systems wiring diagram to show complexity (and used for effect), it’s difficult to think of many more Visio-type diagrams you’d put in front of an CxO.

We’ve drawn up a slide that explains the objectives of the different roles and how Essential can support each, and we’ve also taken the opportunity to update the demo viewer to show the support for the different roles, so there is now a CxO portal, an EA portal and a Solution Architects portal*.

EA Tools vs Modelling Tools

We are aware that many organisations want a tool that supports all three roles and so we are working on the ability to import and export from Visio, which will extend Essential’s reach.  Added to this is Essential’s ability to support an organisation beyond the scope of just IT, for example with our GDPR or Strategic Resource Optimisation pack, and Essential provides an organisational support tool that is unique in its field.

Just one final point, we noted Mega’s press release on 3/10/2017, ‘MEGA is First EA Vendor with Unique GDPR Solution’.  That’s not strictly true, as the Essential GDPR Solution was launched on 28/7/2017!  And to be honest we’ve had clients using our PII solution, the foundation for GDPR, since 2013, something none of the other EA tools did.  If you want to see a proven GDPR tool, give us a call or drop us an e-mail.

*The Essential Viewer can be configured directly in Essential, so organisations can easily create and configure multiple portals to suit their needs.  Essential Cloud also gives the ability to control access to views, and even redact specific data in views, by role or individual.